A nicely formatted table is time-consuming to create but makes an email look more professional.

Inserting a tablet with pre-configured information for, say, requesting or delivering support information.

Storing common introduction or header information, including a business logo, a salutation, and an introduction sentence or two, so you don’t have to fetch images and type the same lines every time.

Storing your business Name, Address, and Phone Number (NAP information) so you can simply paste in a snippet instead of typing it over and over.

There are a lot of different uses for Quick Parts, and the only limit is your creativity. They can be as long or as short as you want, and they can include text, images, tables, and even formatting. They’re something like a middle ground between a canned email and a text expander shortcut. Quick Parts are basically stored chunks of content. They’re very cool and can help a lot when composing emails, particularly when you’re composing basically the same thing day in and day out. What I’m talking about are Quick Parts, a feature Microsoft introduced in Outlook 2007 as an expansion of a previous feature, AutoText. This is one area where Outlook’s default configuration shines. Unfortunately, it’s not an option available out of the box for email programs like Thunderbird or platforms like Gmail, though you may be able to get plugins or extensions that mimic the functionality. I’m here today to talk about another option available to you, assuming you’re using Outlook. You can even use tools to voice your emails, under the assumption that you talk faster than you type. You can apply communication habits that minimize the amount of time you spend writing replies. You can set up filters and sorting to categorize and process emails before you need to give them your attention. There are a lot of different approaches to saving time with email. It’s so easy to get lost in your inbox and look up to find you’ve wasted three hours and haven’t gotten any of your real work done. Press Spacebar or Enter to replace the characters you typed with the reusable snippet.If you’re one of the millions of people who use Outlook on a daily basis, you’re probably looking for any way you can to save time with your email. To use the text, type the characters you entered in the Replace box.

The text that you selected in your document should appear under With. Under Replace, type the characters that you want to trigger the automatic text.

On the AutoCorrect tab, select the Replace text as you type check box, if it's not already checked. Go to File > Options > Proofing, and select AutoCorrect Options. In your document, select up to 255 characters that you want to make into a reusable snippet. To use the text, go to Insert > Quick Parts, > AutoText, and choose the entry you want. Most of the default values are fine, but including a unique name and description makes the AutoText easier for you to find and use. In your document, select the text that you want to make into a reusable snippet.įill out the information in the Create New Building Block dialog box.

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